Travel Forms

Domestic Travel

These forms are for those who are visiting the University of Pennsylvania who live within the United States. In order to process your reimbursement as quickly as possible please make sure to follow all the instructions listed. All receipts and signed forms must be returned together, if not, it will cause a significant delay in processing your reimbursement.

Foreign Travel

These forms are for those who are visiting the University of Pennsylvania who live outside the US

In order to process your reimbursement as quickly as possible please make sure to follow all the instructions listed. All receipts and signed forms must be returned together, if not, it will cause a significant delay in processing your reimbursement.

Reimbursement Instructions

Non US Citizens:

At the top of the travel form page it will ask you to check the correct box that pertains to you. Please be careful to check the correct box.

Non US Citizens must attach Foreign National Information form, copy of passport, visa, I-94 card.

This step is very important. Without all your correct documents included your reimbursement will be delayed considerably.

This section pertains to both Domestic and Foreign forms.

On the Travel Form under "Purpose of trip" please indicate why you traveled to Penn.
Examples:

  • Speaker for the CIS Colloquium Series
  • CIS Faculty Candidate visit
  • Visitor of Professor....... : example: Professor John Smith's visitor to give a talk etc..
  • (Be specific as to why you traveled to Penn)

Once your forms are filled out and receipts put together please email a PDF version of all receipts and signed forms to the person who sent you the instructions on how to submit.

When emailing your forms please indicate the following:

"I traveled to the University of Pennsylvania for the purpose .....(indicate why you traveld to Penn) .The attached signed forms and receipts are true and correct and are related to my travels to Penn. I am submitting my reimbursement in the amount of....(add your total dollar amount here).


If you would prefer to mail your forms please make sure to address it to the person that handled your visit. Your receipts must accompany your signed reimbursement forms needed for either Domestic or Foreign. You may use online printed receipts for airlines ticket, trains etc. You may also scan your receipts and send them in and keep your originals for your records. Here is our address:


University of Pennsylvania
Computer Information Science Dept.
3330 Walnut Street, Rm 302 Levine Hall
Philadelphia, PA 19104-6389

 

**It is very important that you make a copy of all your forms and receipts prior to mailing your reimbursement. This way you have a copy of what was submitted in case there are any questions or problems or if it should get lost in the mail.We can not stress this enough that you take this extra step.

If you have any questions or concerns regarding your reimbursement please do not hesitate to contact us.